With microsoft outlook, you click on “new” email, and start composing a new email. You fill in the subject and email recipient.
Note: the Font button in the Replying or forwarding messages section will not be valid, if you apply theme for messages and choose the Use theme’s font. If you want to apply theme and configure font size and color for replying at the same time, please go to the Theme or stationery for new HTML e-mail message section, and make sure the Use theme’s font is not selected in the Font: box.
- In Outlook, the default font is 11-point Calibri in black. It's used when you compose new email messages. You can change the default font and its color, size, and style — such as bold or italic. Outlook allows you to change the font, color, size, and style for new messages and replies and forwards independently.
- If you want to change the appointments font in the Month view, please click the Font button in the Month section to specify the Font, Font style and the Size. If you want to change the appointments font in the Day and Week views, please click the Font button in the Day and Week section to specify the Font, Font style and the Size.
- When I go to File, Options, Stationery and Fonts in Outlook, the buttons to change fonts are greyed out. How do I fix this? It sounds like you are using a default theme for your email. When a theme is assigned, you have three choices for the font: Use theme's font, Use my font when replying and forwarding messages, and Always use my font.
But when you get to writing the body of the email, you notice that the text formatting buttons are mostly greyed out (eg bold, underline, italics, cut, copy, paste, font size, font color, paragraph justification, bullets and numbering, indenting).
The solution is actually quite straightforward:
In the main email window (the one with the inbox on it):
tools -> options -> mail format -> compose in this message format: HTML
Problem Summary
When you are replying to an email you received in Outlook, you may find that the size of the font in the message you are typing is so small that you can barely see what you have typed, even though the font size in your tool bar has not changed.
This has happened to me when the size of my font is at 11 in the tool bar, but any message I type when replying to an email is like font size 6. Many people have tried increasing their Outlook font size in reply mode up to size 18 or 20, just so they can read what they are typing, but only to find out to their dismay that when they send the message without reducing the font back to the normal setting, the recipients of their reply get the message in VERY large size 18 or 20 font!
The fix for Outlook font size when it changes to very small size when you are replying to an email is really very simple, and I have summarized it below. The Zoom factor in the Reply Mode is what you need to increase to 100%.
The Fix for Outlook Font Size Change in Reply Mode
In Outlook Reply Mode:
- Hold down the “Ctrl” key on your keyboard
- If you are using a mouse with a scroll wheel, scroll the wheel up or down to increase the Zoom to 100%
- Or, while holding the “Ctrl” key down, pinch the mouse pad on your laptop in or out to get 100% Zoom factor.
This should fix your font changing to very small size when you are replying to an email in Outlook. This fix also works if your Outlook font in Reply Mode has increased, just reduced it to 100% with the same steps.
The key combination you may have to press to get 100% font Zoom factor may differ on your laptop. I have tested this fix on a Dell laptop running Windows 10.
If you find that a different key/Mouse combination works for you, please share it here so others can benefit.
Greyed Or Grayed
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